SUMMARY
Using my expertise in HR and training coordination, I studied and assessed the top onboarding software to highlight the finest solutions to integrate new team members into your organisation smoothly and efficiently.
10 Best Onboarding Software Shortlist
Here's my selection of the 10 greatest software from the 20 tools evaluated.
1. Trakstar — Best for designing onboarding programs tied to learning routes
2. Deel - Best for onboarding workers and contractors globally
3. Rippling - Best labour management tool created for onboarding and HR requirements
4. BambooHR - Best HR onboarding for startups
5. GoCo – Best for firms switching to digital onboarding experiences
6. Guru — Best for organising information into digital onboarding checklists
7. ClearCompany – Best for an adaptive, paperless & mobile-friendly onboarding experience
8. Absorb LMS – Best for engaging new staff via learning sessions
9. Leapsome — Best to manage learning, performance, and engagement
10. SkyPrep – Best for expediting the employee onboarding process
There are apparently endless onboarding software options available, so finding out one is ideal for you is tricky. You want to ease the process of integrating new workers into a firm, managing paperwork, training, and initial responsibilities, but need to find out which product is the best match. In this piece, I make things easy, utilising my expertise as an HR and recruiting professional using hundreds of different onboarding programmes, to offer you this selection of the best onboarding software.
Why Trust Our Software Reviews
We've been testing and assessing HR software since 2019. As HR experts ourselves, we know how crucial and difficult it is to make the correct selection when buying software.
| Tools | Price | link |
|---|---|---|
| Trakstar | Pricing upon request | Website |
| Deel | Flat rate user pricing, with free HR tool for businesses | Website |
| Rippling | From $8/user/month | Website |
| BambooHR | Pricing upon request | Website |
| GoCo | From $5/employee/month | Website |
| Guru | From $10/user/month | Website |
| WeSchool | From $49/month (25 licenses) | Website |
| ClearCompany | Pricing upon request | Website |
| Absorb LMS | Pricing upon request | Website |
| Leapsome | From $8/user/month | Website |
We invest in comprehensive research to assist our audience make smarter software purchase choices. We've evaluated more than 2,000 products for diverse HR use cases and authored over 1,000 extensive software evaluations. Learn how we keep transparent, and take a peek at our software review technique.
Best Onboarding Software Comparison Chart
Here’s a comparison graphic that provides basic data about each of my top onboarding software picks. You may browse price data and the availability of free trials or demonstrations side-by-side to help you pick the best software for your budget and company requirements.
How to Choose Onboarding Software?
Onboarding software may help you coordinate all components of your orientation process for new workers, giving a smoother and better experience. To assist you find out which onboarding software best meets your objectives, you need to determine your key users and describe their individual difficulties first.
As you go through your own unique onboarding software selection process, keep the following considerations in mind:
What issue are you attempting to tackle - Start by recognising the problems you're seeking to overcome.
This will assist you understand the features and capabilities the onboarding software needs to deliver.
Who will need to use it - To estimate cost and needs, examine who will be utilising the product and how many licenses you'll need.
You'll need to determine whether it'll only be your top HR personnel who require admin-level access or your complete department. Once that's obvious, it's also essential to prioritise the demands of your various users to establish the major priorities for your power users, managers, and staff, to guarantee they're all addressed.
What other tools it needs to work with - Clarify what tools you're replacing, what tools are remaining, and the products you'll need to integrate with, such as training management software, learning management systems, or HR management systems.
You'll need to consider whether the tools will need to integrate together, or alternatively, if you can replace numerous tools with an all-in-one learning platform.
What outcomes are important - Review the competencies you want to develop or enhance, and how you will be evaluating success. For example, you may wish to automate your whole onboarding process to work better for remote workers, or house all your onboarding activities inside one platform rather than requiring your new personnel to move between applications.
You may compare onboarding software features until you’re blue in the face but if you aren’t thinking about the results you want to accomplish, you'll lose a lot of precious time.
How it might operate inside your business - Consider the software choices with your current processes and systems. Evaluate what's functioning well, and the areas that are producing concerns that need to be addressed.
Remember every company is different – don’t assume that because a product is popular that it's inevitably the greatest match for your firm.
Best Onboarding Software Reviews
In this part, I’ve included a short summary of each onboarding software system and discussed what each does well to help you discover the ideal solution for you. I’ve also included a screenshot of each to show you their user interface too.
1-Trakstar
Trakstar Learn is a cloud-based learning management solution that helps organisations manage their onboarding process swiftly and efficiently. It streamlines the process of bringing new personnel into a company by automating various administrative activities connected with onboarding, such as examining stacks of training materials.
Why I choose Trakstar Learn: Their LMS is flexible and enables you to develop courses for your new staff to consume on demand. The platform also features real-time statistics, customisable forms, and automatic reminders to guarantee that all essential tasks are performed on time and without any mistakes. Trakstar’s user-friendly UI makes navigating through the different steps of the onboarding process simple. You may also personalise their dashboard so that you just display the necessary information, without exploring several menus or tabs, delivering a better user experience.
Trakstar Learn Standout Features and Integrations:
Trakstar's business analytics speed and optimise the onboarding process. It offers administrators with access to real-time data acquired via employee onboarding questionnaires, allowing them to monitor progress on goals and objectives for new workers. Through automatic reporting features, managers may also monitor numerous performance indicators and crucial metrics from inside the programme, such as how fast workers are learning basic jobs or how closely they're sticking to company-set standards.
Trakstar's integration with other leading HR technologies gives organizations access to further analytics functions, such as predictive HR forecasting and custom-built dashboards, helping organizations foster more cohesive work environments by integrating data from diverse sources into one holistic performance measure. Key software connectors to notice include ADP Workforce Now, Azure Active Directory, BambooHR, Google Workspace, Office365, Okta, and Slack.
LEARN MORE ABOUT TRAKSTAR:
Check out Trakstar on their website
Read my in-depth review of Trakstar
Pros
- Training success may be tied to particular employee performance objectives
- Strong team cooperation characteristics
- Integrates with other Trakstar modules
cons
- Pricing information and plan characteristics are not clear
- Small collection of pre-built integrations
2-Deel
Deel is a full-scale HR platform that introduces a global approach to onboarding, enabling HR professionals to give a smooth and uniform experience to each worker, no matter their location. It provides a safe and compliant solution for organisations to manage employee data, automate processes, and set up local benefits and payroll.
Why I choose Deel: Their employer of record solution provides an easy and compliant approach to recruit and onboard staff utilising one of their 100+ local companies, while its contractor management service helps you gather relevant compliance documents and develop localized contractor agreements. In addition, Deel’s HR solutions enable you to simply provide software access, ship out corporate equipment, or begin background checks too.
Deel Standout Features and Integrations:
Deel features an easy-to-use interface that leads users through writing contracts, including a collection of templates and clauses that you may chose from to create your contracts and offer letters. Its employee onboarding tracker enables you add new workers to the system and follow their progress throughout the orientation and onboarding process. Deel automatically maintains track of all papers and forms that need to be completed and enables users to securely sign and save compliance files.
Integrations are available with Ashby, BambooHR, Expensify, Greenhouse, Hibob, Netsuite, Okta, OneLogin, Quickbooks, SCIM, Xero, Workday, and Workable, and more via the Deep API, enabling you to have a single source of truth for your workforce data.
LEARN MORE ABOUT DEEL:
Check out Deel on their website
Read my in-depth assessment of Deel
Pros
- Add-ons available for localized benefits and worldwide payroll
- Knowledgeable support staff
- End-to-end global employee lifecycle management
cons
- Limited customization for some tools
- Contract templates might be simplified
3-Rippling
Rippling is an employee management platform providing onboarding capabilities for administrative data input, payroll, benefits registration, and learning management modules to expedite the welcoming process for new team members. Instead of having to depend on conventional paperwork and signatures, Rippling distributes e-documentation to workers that may be signed electronically on the spot.
Rippling includes a comprehensive feature suite for managing staff device set-up, setup, security, and monitoring. Their IT onboarding technologies guarantee all workplace applications and software are installed and password secured before the employee even reaches to their desk. You can even oversee team password management (with single sign-on and multi-factor authentication) to guarantee no one’s password is left as “1234” or “password.”
Rippling interfaces with over 400+ applications, including Google Workspace, Slack, Zoom, Asana, Zendesk, and more.
Rippling begins at $8/user/month and provides a free 30-minute sample.
LEARN MORE ABOUT RIPPLING:
Check out Rippling on their website
Read my in-depth review of Rippling
4-BambooHR
A classic in the startup environment, BambooHR provides for a high degree of customisation for each new recruit. This may be divided down by the job, the department, the location, and more. Onboarding duties may be automated, with assignments allocated to the new recruit, as well as to supervisors and other workers to aid them on their path.
The simplicity and customisation allows for a unique user experience for each hire. With the templates, you may design an onboarding guide tailored at certain positions, seniority, and departments for a better overall experience. Bamboo’s entire user experience makes it simple for the HR staff to monitor progress and concentrate on the wider picture of the onboarding process.
Bamboo includes a variety of typical connectors that you find with other comparable HR solutions, such as Workday, LinkedIn, Google, Slack, Microsoft, and other digital workplace tools.
BambooHR costs from $6.19/user/month and comes with a 7-day free trial.
LEARN MORE ABOUT BAMBOOHR:
Check out BambooHR on their website
Explore top alternatives to BambooHR
5-GoCo
GoCo is an all-in-one HR software that enables you automate your onboarding process and provide new-hires a pre-boarding digital experience before their first day.
Why I selected GoCo: our product deserves on our list because of its digital-centered approach to onboarding and everything else surrounding it. The fact that you can eliminate the hassle of having documents laying about and finding someplace to put them for years is crucial in my view. Add to that the fact that after you are done with the onboarding stage of the new employee's life, you still have a fully-fledged HR platform that can aid with payroll, compliance, and performance management, among other things.
GoCo's onboarding module provides e-signature in online offer letters, onboarding checklists, and a mechanism for your workers to pick and enroll in their benefits package and simply set up their payroll information.
GoCo Standout Features & Integrations
Features include automated processes and magic documentation. These enable you to set up tasks and reminders for each phase of the onboarding process, ensuring nothing slips through the cracks. Magic docs is a patented technology that enables you transform documents into fillable forms with data fields you can save and report on.
Integrations include application tracking systems like JazzHR and Greenhouse so you can avoid duplicate input and send over the candidate data obtained during your interview process instead of beginning from zero. Other pre-built connectors include Notion, Basecamp, Zoom, QuickBooks, Checkr, and Twilio. Additionally, you may access hundreds of additional applications with a premium membership to Zapier.
LEARN MORE ABOUT GOCO:
Check out GoCo on their website
Read my in-depth analysis of GoCo
Pros
- Ensures I-9 and W-4 onboarding compliance
- Great document management
- Up to 20% savings on multi-year contracts
cons
- Pricing is given dependent on demands hence it requires a sales call
6-Guru
Guru is an innovative search and knowledge management application intended to improve information flow and boost team efficiency. Its simple but effective approach ensures that teams have access to the relevant information at the right time, making it especially beneficial for onboarding new workers and ensuring they immediately feel at home within their new responsibilities.
Why I choose Guru: As onboarding software, Guru specialises in building a culture of knowledge sharing. Its simplicity in design and function lowers obstacles to information, making the onboarding process easier and more efficient. You may utilise their platform to generate onboarding templates for each department or function, which you can further adapt for each individual new recruit based on their requirements.
Guru Standout Features and Integrations:
Leapsome is an employee onboarding platform that helps firms draw the links between learning, engagement, and performance. Chosen by organisations like Spotify, Northvolt, and Babbel, Leapsome offers a continuous cycle of performance management and individualised learning that supports the development of your people and company.
Why I choose Leapsome: With Leapsome, you can bring new recruits up to speed with material that is simple to schedule and adapt for certain teams or departments inside the firm. Team leaders may regulate the speed of learning routes to make sure that individuals spend the proper time on each module. Plus, you may designate intervals and milestones in the advancement of each course.
Leapsome Standout Features & Integrations:
Leapsome allows you to develop and distribute quizzes to measure the success of your learning routes and gauge how folks absorb the material. Using this, you can check on the learning progress of your staff to discover precisely what is working and what needs changing inside the process.
Integrations are provided with HRIS systems, SSO, and other workflow tools.
LEARN MORE ABOUT LEAPSOME:
Check out Leapsome on their website
7-ClearCompany
ClearCompany is a complete personnel management system with integrated modules that cover the whole employee lifecycle, from application monitoring to recruiting and onboarding, employee engagement, performance management, and analytics. They're perfect for firms located in the U.S. and Canada.
Why I choose ClearCompany: Their contemporary technology makes paperless onboarding easy with automatic online distribution, tracking, collecting, and storage of all forms and documents. You may save time and money while eliminating mistakes by utilising ClearCompany's smart forms, which put an end to unnecessary data input by pre-filling previously provided information and evaluating data for formatting and correctness.
ClearCompany Standout Features and Integrations:
Their integrated, behind-the-scenes compliance management features also make their platform stand out. Without leaving their site, you may check employment eligibility (for U.S. workers), perform background checks, and validate tax papers like I-9's and W-4's. Their programme also enables digital signatures, making the process of signing off on HR papers more user-friendly for your new workers.
Integrations are provided with tools for background checks, skill tests, calendars, job listings, payroll, benefits, and single sign-on (SSO) apps.
LEARN MORE ABOUT CLEARCOMPANY:
Check out ClearCompany on their website
Pros and disadvantages
Pros:
- Easy to integrate hired candidates into onboarding processes
- Referral Management function manages internal employee referrals
- Recruiting and onboarding on the same platform
Cons:
- User interface is a little bit antiquated
- Pricing data are not clear
8-Absorb LMS
Absorb LMS is an award-winning learning management system with clever administrative capabilities, high quality student interaction tools, and even ecommerce opportunities to offer your own custom made courses. All of this makes it a fantastic alternative for onboarding new staff with flexible training sessions online.
Absorb LMS helps firms to onboard workers with the skills required to be current and relevant in today's fast-paced environment. Delivering staff onboarding training with Absorb LMS boosts employee confidence and productivity. Not only is it a straightforward online employee training software but—thanks to both the administrator and learner interfaces being built to fulfil WCAG 2.0 accessibility standards—it's also one of the most accessible.
Absorb LMS provides all the features and functionality you'd expect from award-winning onboarding software, yet it doesn't need a specialised eLearning specialist to utilise it. Whether you're teaching one hundred workers or one hundred thousand, with everyone under one roof or several, Absorb LMS combines automation and artificial intelligence to scale learning at SMBs and multinational enterprises alike.
Absorb LMS connects with ADP, Salesforce, Zoom and Microsoft Teams, and gives access to thousands of ready-to-use courses via content library partners including as BizLibrary, Skillsoft, and LinkedIn Learning.
Absorb LMS provides price upon request, as well as a free trial or free demo.
LEARN MORE ABOUT ABSORB LMS:
Check out Absorb LMS on their website
9-Leapsome
Leapsome is an employee onboarding platform that helps firms draw the links between learning, engagement, and performance. Chosen by organisations like Spotify, Northvolt, and Babbel, Leapsome offers a continuous cycle of performance management and individualised learning that supports the development of your people and company.
Why I choose Leapsome: With Leapsome, you can bring new recruits up to speed with material that is simple to schedule and adapt for certain teams or departments inside the firm. Team leaders may regulate the speed of learning routes to make sure that individuals spend the proper time on each module. Plus, you may designate intervals and milestones in the advancement of each course.
Leapsome Standout Features & Integrations:
Leapsome allows you to develop and distribute quizzes to measure the success of your learning routes and gauge how folks absorb the material. Using this, you can check on the learning progress of your staff to discover precisely what is working and what needs changing inside the process.
Integrations are provided with HRIS systems, SSO, and other workflow tools.
LEARN MORE ABOUT LEAPSOME:
Check out Leapsome on their website
10-SkyPrep
SkyPrep is a straightforward and easy-to-use all-in-one onboarding tool that helps organisations simplify their onboarding operations.
It features integrated employee profiles, document management, automatic emails and reminders, and e-learning courses. With its user-friendly design and extensive capabilities, SkyPrep makes it simple for organisations to set up new staff and rapidly bring them up to speed. Users may conveniently save personnel information in one single area and follow changes over time. They may establish automatic emails and reminders for different stages in the onboarding process and utilise the document management system to store crucial papers connected to the onboarding process like contracts or legal forms.
SkyPrep provides a large collection of courseware that includes subjects ranging from organisational rules and procedures to job-specific training. The course library is straightforward to use and includes a broad variety of customization options so customers may create courses to match their requirements. Users may develop bespoke courses or upload old content that they already have, making it easier to keep track of all training material.
It delivers an engaging learning experience by incorporating interactive material such as videos, quizzes, and evaluations into its courseware collection. This guarantees that new workers are obtaining the knowledge they need and grasp it deeply. With SkyPrep's gamification function, users may motivate learners with prizes like badges or points for completing tasks or mastering key abilities.
SkyPrep also includes analytics and reporting capabilities so customers may monitor progress across a whole enterprise. Businesses may simply monitor employee performance and compliance levels in real time, identify areas where workers need more coaching or training, and even evaluate performance against industry standards. This helps managers to better understand how well their team is performing and possible areas for development in the future.
LEARN MORE ABOUT SKYPREP:
Check out SkyPrep on their website
Selection Criteria for Onboarding Software
Selecting the finest onboarding software for this list demands a comprehensive knowledge of the onboarding process and how typical pain points may be reduced by picking the proper technology. Drawing on my own HR expertise, including nine years of onboarding staff, I built a thorough strategy to assessing onboarding software. My experience also made it easy to highlight each system's noteworthy onboarding features – ones I wish I'd had in the past!
Core Onboarding Software Functionalities (25% of overall score): To construct this list, I began off by assessing and comparing a broad variety of HR software systems with specialised onboarding checklists and processes. For a software system to secure a slot on my long list, it required to meet the following essential use cases:
- Automation tools for repetitive onboarding chores
- Tools that facilitate digital learning for in-office, hybrid, or entirely remote staff
- Self-service access to crucial information for new recruits
- Progress tracking tools for both administrators and new recruits
- Software connections with HR database systems (or be a module inside an existing HR system) to facilitate data management
Additional Standout Features (25% of overall score): To assist me narrow down on the finest onboarding software available, I also made note of any unique features, including:
- Advanced AI-driven customisation possibilities for learning routes depending on roles
- Gamification tools for onboarding procedures to enhance engagement
- Advanced analytics and predictive insights that track the efficacy of particular onboarding components
- Robust integration capabilities that cut down on manual data input and give a better experience for HR managers and new recruits alike
usefulness (10% of total score): To assess the usefulness of each onboarding tool, I evaluated the following:
- An intuitive design that simplifies difficult processes
- A sleek, user-friendly design that you can modify with your corporate identity to improve the user experience
- Quick access to vital functionality without overwhelming consumers
- Role-based access control that's uncomplicated to setup
- Administrative tools to guarantee the day-one onboarding process is straightforward, enjoyable, rational, and well-paced
Customer Onboarding (10% of total score): To gain a feel of each software provider's customer onboarding process, I analysed the following factors:
- Quick setup steps and straightforward instruction for first-time users, including customisable templates
- The availability of instructional resources such as videos or interactive lessons
- Support for moving data from prior systems onto the new platform
Customer assistance (10% of overall score): To assess the amount of customer assistance each vendor provides, I evaluated the following:
- The availability of several support channels, including email, phone, and chat
- The availability of a self-service knowledge base or other self-help tools to speed up troubleshooting
- The general quality, responsiveness, and helpfulness of the support personnel throughout client onboarding and post-purchase, as extrapolated from user reviews
Value for Price (10% of final score): To measure the value of each programme, I examined the following factors:
- The availability of free trials or demonstrations to evaluate the programme before purchase
- Transparent pricing models that clearly clarify which features are included at each level
- Tiered pricing plans that cater to various company sizes, from small to medium-sized enterprises (SMBs) up to enterprise-level organizations
Customer Reviews (10% of final score): Evaluating customer reviews is the last piece of my selection process, which helps me understand how well a product operates in the hands of actual consumers. Here are the variables I considered:
- Whether a product obtains consistently high ratings across several review systems, showing a wide degree of consumer satisfaction
- Specific compliments, complaints, or patterns in customer feedback that show the software's strengths or problems for improvement
- Whether consumer feedback particularly addresses concerns with ease of use, customer service response, or inadequate features
By utilising this evaluation approach, I was able to find the onboarding software that goes beyond minimum criteria to deliver extra value via unique features, intuitive usage, easy onboarding, effective support, and overall value for money.
Trends in Onboarding Software for 2024
Onboarding procedures are continually developing, driven by developments in technology as well as new workplace arrangements. Here are some trends that are presently emerging in the onboarding software space:
- Remote and Hybrid Onboarding Solutions: With remote and hybrid work arrangements continuing to dominate many sectors, onboarding software has grown increasingly specialized for remote personnel. These solutions have begun combining more components from employee engagement software, including capabilities to boost team cohesiveness, culture, and communication, independent of an employee's geographical location.
Are you hooked into this trend? If you're not sure, these ideas for efficiently onboarding remote staff can get you up to speed fast.
- AI and Automation: Using AI-driven onboarding software makes it simpler to customise the onboarding process for your new recruits, and by personalize I don't simply mean filling in a field with the new hire's name. A completely individualised onboarding approach takes into consideration each person's function in the firm and the precise set of skills they will need to learn, and in which sequence. Using AI in this strategic fashion may boost the efficiency of your onboarding process by concentrating on the most critical and basic components of integrating each individual into the team initially.
- Data-Driven Onboarding Practices: As onboarding software grows more particular, the data and analytics that these systems capture have risen in quality as well. Your HR personnel will be able to check their onboarding data to monitor, measure, and analyze all the essential parameters that pertain to their new recruit orientation process. For example, they may delve into which onboarding things seem to take too long to complete or stay completed despite automated reminders. This suggests to your team that those things are likely confused, or should be split down into smaller jobs to make it more doable.
- Increased Focus on Employee Well-Being: Some onboarding platforms have begun incorporating features to monitor new hires' mental and emotional health as part of the onboarding process, such as pulse check-in prompts that ask your employees how they're feeling at the start or end of each day, or requests for feedback at the end of each orientation training session. It may also involve an increased emphasis on delivering your new recruits connections to employee resources, such as an employee directory, a dynamic org chart, or a Frequently Asked Questions wiki to handle frequent difficulties.
If you're curious how your most recent new recruits feel about their orientation experience, try conducting an onboarding survey. Not sure where to start? Read Onboarding Surveys: A Complete Guide With Questions.
- Continuous Learning and Development: A suitable onboarding process might range from 6 to 12 months, depending on the position needs. Modern onboarding software has begun to offer a more continuous approach to employee learning and development, enabling managers to establish 30-60-90 day programmes, and beyond. Other aspects that enable continual learning include internal mentoring matching or onboarding buddies, task shadowing, and interfaces with internal training or learning management systems.
If you need assistance increasing the scope of your onboarding program, this article could help: How to Write a 30 60 90 Day Plan for Your Org's Onboarding + Template.
Investing in onboarding software that uses these trends — such as the systems on this list — can help you develop a more inviting, comprehensive, strategic, and far-reaching onboarding program. And doing so is guaranteed to favourably effect your staff retention in the long term.
What is Onboarding Software?
Onboarding software is a digital application intended to easily manage and assist the process of welcoming and integrating new workers into a business. Key aspects of onboarding software include automated paperwork processing, staff training modules, job assignment tracking, and capabilities for communication and information sharing.
The objective of onboarding software is to seamlessly integrate new workers into a firm, providing a smooth transfer and speedy adaption to their positions.
Features of Onboarding Software
The precise capabilities provided in each onboarding system will depend on the kind of software you pick (a standalone tool vs a module inside an HR management system or an L&D-focused system). However, these are the major qualities I examined while picking the best onboarding software for this list:
- Customizable Onboarding Checklists: Many systems give the flexibility to adapt onboarding criteria for various positions utilising digital checklists. Doing so guarantees that the hiring manager and new employee both have a clear record of the tasks that need to be done.
- Automated Workflows: The finest employee onboarding software enables your power users (your HR staff) to build criteria and triggers to automate HR activities throughout the employee lifetime, avoiding repeated labour.
- Electronic Documents and e-signatures: Official documents may either be paperless via the onboarding system or scanned into the system for document management reasons. As Furthermore, several systems simplify the procedure by providing electronic signatures on internal papers, removing the need to print documents out.
- Employee Self-Service Portal: Streamlining your onboarding procedures with a self-service portal lets your new recruits to complete paperwork, access training materials, and obtain vital information independently, decreasing the amount of support necessary to keep your new staff on track.
- Training Modules: Onboarding comprises a lot of process orientation and personnel training; software may assist organize, coordinate, and manage learning efforts and certifications on your behalf automatically.
- Social Integration Features: Onboarding tools should link new workers to the names, faces, and contact information of the individuals who can support them, notably your key human resources professionals and immediate team members.
- corporate Wiki: Well-organized material and FAQs are incredibly valuable for any new employee wanting basic how-to knowledge, organizational charts, and corporate culture assistance.
- Self-service Benefits Administration: Onboarding software may include the option to sign up for workplace benefits like health care, parking permits, and supply orders, which can all be done remotely.
- Employee comments: The ability to gather comments and questions over the onboarding process helps ensure workers feel content with the structure and speed of their onboarding duties.
- Analytics & Reporting: You may receive insights into the efficacy of your onboarding process with extensive analytics and reporting. This data helps identify areas for development and ensures the onboarding process fulfils the expectations of new personnel and the company.
By concentrating on these elements, firms can guarantee their onboarding software delivers a complete, efficient, and engaging start for new workers. The appropriate software not only reduces administrative work but also plays a crucial role in developing a strong basis for new hire success and long-term employee engagement.
Benefits of Onboarding Software
Onboarding software is meant to assist companies automate and streamline the onboarding process with the objective of boosting both the employee experience and organizational efficiency.
By picking the finest onboarding software for your purposes, you can expect to reap the following benefits:
- Streamlined Administrative Processes: Onboarding software decreases the time and effort necessary to complete paperwork and administrative activities, lowering the manual labour connected with new hire documentation and compliance.
- Improved New Hire Engagement: Onboarding software delivers interactive and individualised learning pathways that make new recruits feel welcomed and appreciated from day one, enhancing work satisfaction and morale.
- Consistency in Onboarding Experiences: By offering a similar onboarding experience, firms can maintain high standards of training and integration, regardless of department or location, ensuring every new worker gets the same amount of information and assistance.
- Faster Time to Productivity: Through organised training modules and easy access to necessary materials, workers may rapidly learn about their duties and responsibilities, considerably decreasing the time it takes for them to settle into their jobs and contribute successfully to their teams.
- Data-Driven Insights & Reporting: With sophisticated analytics and reporting options, enterprises can constantly improve their onboarding tactics based on actual user data, exposing areas that require future improvements.
Investing in the appropriate onboarding software may revolutionise how firms welcome new workers, creating the groundwork for a successful and productive working relationship.
Costs & Pricing for Onboarding Software
Pricing for onboarding software varies greatly owing to the fact that there are many sub-types of onboarding software on the market. Some onboarding platforms are independent programmes, whilst others are a specialised module inside an HR management system or onboarding-specific processes with a learning management system.
Below, I've broken down the basic plan alternatives you'll discover, including a free one that's well-suited to small companies wishing to check out a software system before committing to a contract.
Plan Comparison Table for Onboarding Software
| Plan Type | Average Price | Common Features Included |
|---|---|---|
| Free | $0 | Basic onboarding features, restricted user access, and required integrations |
| Basic | $4-7 /user/month | Automated processes, electronic document management, and self-service portals |
| Standard | $8-15 / user/month | Customizable onboarding checklists, e-signature capabilities, and connectivity with HR systems |
| Premium | $16-30 / user/month | Advanced analytics and reporting, training and development tools, and performance tracking |
| Enterprise | Custom pricing | Custom integrations, enhanced security features, specialised support, and limitless access |
When deciding which plan to adopt, it's crucial to analyse not just the present demands of your firm but also future requirements as you grow. Start with a strategy that matches your present expectations while keeping an eye on features that will help your development. Remember, the optimum solution combines functionality, scalability, and affordability.
Onboarding Software: Frequently Asked Questions
Here are some answers to commonly asked questions you may have regarding HR onboarding software and how it may help you create a great employee experience for your new hires:
What is onboarding?
Onboarding is the process of bringing new workers up-to-speed as they become established into their new responsibilities with your firm. This involves anything from meeting the staff, accessing and learning the company’s technology, understanding their roles and duties, completing any mandatory internal or health & safety training, and more.
The onboarding duration might be anywhere from one day to one year, depending on the position. However, it is most typically done within 2 to 4 weeks. Even if it does take time and money to properly onboard new personnel, it’s well worth the effort. Research has shown that a successful onboarding experience may enhance employee retention by up to 82% and productivity by 70%.
Why is onboarding important?
A well-designed and planned onboarding process is vital since it has lasting consequences on the way your new recruits will feel towards your organisation. They’ll make their initial impression immediately, and several research studies have proved the beneficial benefits a thorough onboarding program can have.
Here are some essential data to assist me make my point:
- Employees that attend comprehensive onboarding programs will become proficient in their positions 34 times quicker than counterparts with minimal onboarding experiences.
- 92% of new workers attribute a successful onboarding program to feeling productive and appreciated during their first month in a new career.
- Employee who participated in a structured and engaging onboarding program are 69% more likely to stay with a firm for three years or longer.
- Other study has indicated that favourable onboarding practices may enhance new recruit retention by 82% and productivity by 70%.
Meanwhile, a terrible onboarding experience causes an employee twice as likely to hunt for a new employment.
I could go on and on (trust me), but I think you understand my point. If you’re dealing with your employee retention, increasing your onboarding experience might be a critical piece in your jigsaw. And, with the aid of onboarding software, you’ll soon be greeting your potential new recruits like an expert.
How long does onboarding take?
Employee onboarding normally takes from 2 weeks up to 6 months or even a year. It ultimately relies on things including the function the person is beginning, the intricacy of your firm, the individual’s history and expertise, and more. According to Gallup, it takes roughly 12 months for new personnel to adequately function in their capacity.
The reality is, new workers continue to learn and adapt to your workplace over time. So encouraging workers to be learners from their first day forward is a fundamental to their effective onboarding at your firm.
What are the stages of onboarding?
Generally there are believed to be 4 main stages of new employee onboarding. Here’s each one, and what it means:
- Pre-onboarding (or ‘preboarding‘): Preparing for your new recruit to join the team. For example, getting their accounts and equipment set up, setting up a checklist or timetable for them, and having documents ready and finished.
- Onboarding: The length of time explicitly made aside for a new employee to find their feet. This normally involves meet and greets; accessing technology; learning about the company’s purpose, vision, and values; and obtaining a greater knowledge of their job.
- Training: Once an employee is settled in, they’re ready for job-specific learning. This can involve hands-on training, shadowing a peer, or going through a modular training program electronically or in-person.
- Transitioning: This is the time when a new recruit learns to embrace their position. They’re ready to take on more complicated responsibilities and supervisors may adopt a more hands-off approach. At this phase, an employee is an established part of the team and provides consistent value in their day-to-day.
Are there multiple kinds of onboarding software?
There undoubtedly are distinct subgroups of onboarding software, and I’ve taken care to provide you a balance of possibilities within this list. The three primary kinds of HR onboarding software are as follows:
- An integrated onboarding module or process that is part of a broader HR management system (e.g., a human resources information system [HRIS], human capital management [HCM] system, or human resource management system [HRMS])
- A software solution focusing on employee training and learning & development (a excellent option for onboarding procedures that are particularly training-heavy, such as for safety-sensitive roles)
- A standalone workflow or task management software that works as a virtual checklist for onboarding chores (a excellent solution for small firms wishing to enhance their onboarding process without a significant financial commitment)
- While change management software is often linked with managing organizational changes and transitions, it may also help the onboarding of new workers or team members
- The ideal alternative for you will depend on the type of your organisation and the complexity of your new recruit orientation needs.
Are there any free employee onboarding software systems?
Free-forever software is rare to come by, and I have to admit, anything fully free isn’t going to provide you the features of the expensive programmes outlined above. However, if you truly can’t afford to invest in HR onboarding software just yet, you may make enhancements to your onboarding process utilising the resources you have.
Next Up In productivity apps
9 Best Restaurant Inventory Management apps 2024
top Leave Management Systems In 2024
Can I use Shopify POS on my desktop computer?
